Vendor Form

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Vendor Add / Update - Information Form

University of
Massachusetts



A W9 or MW9 MUST be submitted for all NEW Vendors
For Department Use Only
Current Vendor ID:
Requested by:
Phone:




Action Required:
Add
Update
UMASS Campus:


Change Legal Address
Change Tax Reporting Status
Add Additional Remittance Address
Change FEI / SSN /
Change Legal Name
Add New Vendor




To Be Completed by Vendor
Vendor Name:

Acronym if Applicable:
FEI
SS#:



Order Address:




City:
State:
Zip:


Remit Address:




City:
State:
Zip:


A/R Email:


Contact Name:
Contact Title:

Contact Tel:

Do you accept Fax orders?
Yes
No PO Fax #:

PO Email:


U.S. Citizen?
Yes
No U.S. Business?
Yes
No
Are you a current or former Commonwealth of Massachusetts Employee?
Yes
No

Vendor Type:
Minority-Owned
Woman-Owned
Small Disabled Owned
Small Disabled Veteran Owned
(Please see reverse for Vendor Type Definitions – Check all applicable Vendor Types)

Certification Type:
Expiration Date of Certification:



Performer
Speaker/Lecturer
Entertainer/Entertainment Related
Athletic Official

Services Provided:

If business, # of employees

Vendor Signature:

I, the Contractor, or acting in behalf of the contractor, certify under pains and penalties of perjury that to the best of my
knowledge and belief, the above information is true, correct, and complete.
AP001 – Vendor Information Form – To be forwarded to campus vendor clerk rev: 03/06

Vendor Add / Update - Information Form

University of
Massachusetts


THE MASSACHUSETTS CODE OF REGULATIONS DEFINES PERFORMER AND PERFORMING ENTITY AS FOLLOWS:

Performer: A performer may be (i) an athlete such as a wrestler, boxer, golfer, tennis player, sports team member or other athlete who is paid for
competing, demonstrating, making a public appearance, or endorsing merchandise, as well as a person paid to further an athlete’s performance or an
athletic event performing services such as owner or leader of a performing entity; agent or manager of a performing entity or performer; referee,
coach, or trainer; member of a production crew; or (ii) a paid entertainer or speaker, such as an actor, singer, musician, dancer, circus performer,
comedian, celebrity, public speaker or lecturer, as well as any person paid to further an entertainer’s or speaker’s performance such as owner or
leader of a performing entity; agent or manager of a performing entity or performer; or writer, director, coach, designer, or member of a sound, light,
stage or production crew.

Performing entity: A corporation, partnership, limited partnership, Limited Liability Company, corporate trust or other entity that employs, engages, or
comprises one or more performers.

All Gross Annual payments to Performers that exceed the $5,000 threshold per calendar year are subject to 5.3% Massachusetts Tax withholding per
the Department of Revenue. For additional information regarding Performer withholding standards and exemptions please visit the Massachusetts
Department of Revenue website at www.mass.gov/dor or call 1-800-392-6089.


SMALL BUSINESS DEFINITION:
A business, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on
government contracts, and qualifies as a small business under the criteria and size standards of the Small Business Administration regulations.

MINORITY-OWNED BUSINESS DEFINITION:
A small business that is at least 51 percent unconditionally owned by one or more individuals who are both socially and economically disadvantaged,
or a publicly owned business that has at least 51 percent of its stock unconditionally owned by one or more historically underutilized (socially and
economically disadvantaged) individuals and has its management and daily business controlled by one or more such individuals. A minority owned
business is also a small business that is at least 51 percent unconditionally owned by an economically disadvantaged Indian Tribe or Native Hawaiian
Organization, or a publicly owned business that has at least 51 percent of its stock unconditionally owned by one of these entities, that has its
management and daily business controlled by members of an historically underutilized (economically disadvantaged) Indian Tribe or Native Hawaiian
Organization, and that meets the Small Business Administration regulations.

Individuals who are African Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, and Subcontinent-Asian Americans are
considered historically underutilized (socially and economically disadvantaged) by the Small Business Administration:

African Americans are U.S. citizens whose origins are in any of the Black groups of Africa, and all persons having origin in any of the original peoples
of the Cape Verdean Islands.

Hispanic Americans are U.S. citizens whose origins are in South America, Central America, Mexico, Cuba, the Dominican Republic, Puerto Rico, or
the Iberian Peninsula, including Portugal.

Native Americans are American Indians, Eskimos, Aleuts, and Native Hawaiians.

Asian-Pacific Americans are U.S. citizens whose origins are in Japan, China, the Philippines, Vietnam, Korea, Samoa, Guam, the U.S. Trust Territory
of the Pacific Islands (Republic of Palau), the Northern Mariana Islands, Laos, Kampuchea (Cambodia), Taiwan, Burma, Thailand, Malaysia,
Indonesia, Singapore, Brunei, Republic of the Marshall Islands, or the Federated States of Micronesia.

Subcontinent Asian-Americans are U.S. citizens whose origins are in India, Pakistan, Bangladesh, Sri Lanka, Bhutan, or Nepal.

WOMEN-OWNED BUSINESS:
A small business which is at least 51 percent owned by one or more women; who also control and operate the business or in the case of any publicly
owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations
are controlled by one or more women.

SMALL DISABLED OWNED BUSINESS:
A small business concern that is at least 51 percent owned by an individual or individuals who has a physical or mental impairment which
substantially limits one or more of such persons major life activities. Individual(s) must be involved in the day-to-day management of the business.

SMALL DISABLED VETERAN OWNED BUSINESS:
A small business concern that is at least 51 percent owned by an individual or individuals who has a physical or mental impairment which
substantially limits one or more of such persons major life activities. The physical or mental impairment must have been sustained during active
service in one of the United States armed services. Individual(s) must be involved in the day-to-day management of the business.
AP001 – Vendor Information Form – To be forwarded to campus vendor clerk rev: 03/06